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Bid Title: RFP: 2023 4th of July Fireworks
Category: Special
Status: Closed

Description:

The Town of Wellington, Colorado is seeking proposals from qualified contractors (“contractor”) for the 2023 July 4th Fireworks Celebration located at the Thimmig Property (6th Street and Wilson Avenue.) Please review the following pages for complete information on the request for proposal process.

Timeline of Activities

Request for Proposal Announcement - Monday, October 4, 2021

Questions/Inquires Closed - Friday, October 29, 2021

Last Addendum Issued - Friday, November 5, 2021

Proposal Deadline - Friday, November 19, 2021

Proposal Extension - Monday, November 29, 2021

Proposal Extension Deadline - Friday, January 7, 2022

Phone Interviews - Week of January 24, 2022

Anticipated Contract Negotiations - Week of February 7, 2022

Contract Signed by Town Administrator - Tuesday, March 8, 2022

Proposal Format

Please send proposals via email in a PDF to until 5:00 PM

local time on Friday, January 7, 2022 (closing date and time). Email subject listed as “2023 July 4th Celebration Fireworks RFP.”). You will receive a confirmation email once RFP is submitted. For questions regarding this Request for Proposals, please contact Hallie Sheldon at (970) 413-1698, or .

2023 JULY 4TH CELEBRATION FIREWORKS DISPLAY TOWN OF WELLINGTON

Section 1: Purpose / Project Overview:

The purpose of this Request for Proposals is to obtain fixed pricing from a qualified, licensed and/or registered contractor having at least 5 years of experience in providing fireworks displays to produce the fireworks display for the Town of Wellington during the annual 4th of July celebration.

Section 2. Scope of Work The above stated July 4th Fireworks Celebration will have a start time of approximately 9:15 p.m. (dark). The Town anticipates awarding a contract for the 2023 display that permits the parties to renew the contract for up to 2 additional years (for the 2024 and 2025 July 4th Celebration fireworks displays).

The Town of Wellington July 4th fireworks display is currently scheduled to be over the Town owned property located off 6th street between Wilson Avenue and Washington Avenue and is shot from that location. It shall be the responsibility of all bidders to check the launch site for safety concerns. The fireworks display shall be approximately 30 minutes in duration without delays.

The selected contractor shall comply with all applicable federal, state, and local laws and regulations. The entire show shall meet NFPA 1123 Standards.

The Contractor must obtain all necessary licensing and permits and shall coordinate with the Wellington Fire Protection District which provides safety inspections and oversight.

The selected contractor shall be responsible for safely conducting all aspects of the show including, without limitation, the following: ordering, delivery, set-up, loading of fireworks, shooting of fireworks, clean-up, post show inspection, security, and disposal of any leftover shells or duds.

Section 3. Standard Terms and Conditions

When preparing a proposal for submission in response to this RFP, contractors should be aware of the following terms and conditions which have been established by the Town of Wellington:

• This request for proposals is not an offer to contract. The provisions in this RFP and any purchasing policies or procedures of the Town are solely for the fiscal responsibility of the Town, and confer no rights, duties or entitlements to any party submitting proposals. The Town of Wellington reserves the right to reject any and all proposals, to consider alternatives, to waive any informalities and irregularities, to abandon the project and this RFP at any time, and to re-solicit proposals.

• The Town of Wellington reserves the right to conduct such investigations of and discussions with those who have submitted proposals or other entities as they deem necessary or appropriate to assist in the evaluation of any proposal or to secure maximum clarification and completeness of any proposal.

• The successful proposer shall be required to sign a contract with the Town in a form provided by and acceptable to the Town. The contractor shall be an independent contractor of the Town.

The Town of Wellington assumes no responsibility for payment of any expenses incurred by any proponent as part of the RFP process. The following criteria will be used to evaluate all proposals:

• The contractor’s interest in the services which are the subject of this RFP, as well as their understanding of the scope of such services and the specific requirements of the Town of Wellington.

• The reputation, experience, and efficiency of the contractor. The ability of the contractor to provide quality services within time and funding constraints.

• The general organization of the proposal: Special consideration will be given to submittals which are appropriate, address the goals; and provide in a clear and concise format the requested information.

• Other selection factors within this RFP or the Town’s purchasing policies, or that Town determines are relevant to consideration of the best interests of the Town.

• All responses to this RFP become the property of the Town upon receipt and regardless of selection or rejection, and will not be returned, except that the Town may return late responses submitted after the response deadline. Any trade secrets or confidential commercial or financial information submitted with any response is subject to potential disclosure, and submitting it constitutes proposer’s waiver of any recourse against the Town in respect to disclosure and proposer’s agreement to indemnify the Town for any costs, legal fees or expenses incurred in relation to any proceeding concerning disclosure of such information. Any trade secrets or confidential commercial or financial information submitted with a response shall be clearly segregated and marked; provided; however, that neither cost information nor the total RFP will be considered proprietary. The Town will notify the vendor of any request for disclosure of information so segregated and marked that may be subject to nondisclosure, and it will be the responsibility of the vendor to object and to pursue any legal actions pursuant to Colorado law. A vendor shall notify the Town within 24 hours of notification by Town of request for disclosure of the vendor’s objections to disclosure and the vendor’s intent to pursue lawful protection under Colorado law.

Section 4. Required Submittals

Bidders shall submit a copy of its proposal, which shall contain the following:

• The name, address, and email address of contractor. If an entity, provide the legal name of the entity and the names of the entity’s principal(s) who is proposed to provide the services.

• A review of your qualifications and briefly explain how you plan to complete the required tasks.

• Brief company history and company experience with fireworks displays.

• Name of insurance provider.

• Name and contact information of 3 organizations that have hired your company to provide fireworks displays within the last 5 years.

• Written description of the proposed fireworks display. This description must include, at a minimum: (1) total shot count; (2) a detailed list of the type and size of shells you propose to use; (3) number of cakes used, and whether or not the cakes are included in the total shot count; (4) any special effects you would propose; (5) the approximate length of the show; (6) Estimated cost of show.

• Price, which shall not exceed $40,000

If awarded the contract, a copy of your Colorado State Pyrotechnics License for outdoor displays is due upon being awarded the contract.

Publication Date/Time:
10/4/2021 12:00 AM
Closing Date/Time:
1/7/2022 5:00 PM
Contact Person:
Hallie Sheldon
hpsheldon@wellingtoncolorado.gov
(970)413-1698
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