Special Events

What is a Special Event?

Whether you are planning a 5k race, concert, parade, or even a neighborhood block party some events need a permit. For example, if you are requesting a street closure, planning to serve or sell alcohol, or renting a Town of Wellington park or facility you will need a Special Events permit.

Do I need a permit?

  • Will you be serving or selling alcohol?
  • Will you be using amplified sound, other than for announcements or a simple 'boom box'?
  • Will you have vendors at the event who are selling goods or services, like a yoga class?
  • Will you be using any temporary structures, like tents, bleachers or stages?
  • Will your event close or change the traffic pattern of a street or alley?
  • Will your event impact the public use of a park or natural resource?

If you answer yes to any of these questions, you will most likely need to apply for and obtain a Special Event Permit.

What's the deadline to submit a permit?

Your completed special event application, with all fees, must be submitted no later than 60 days before your event. New events will need additional time to go through the Special Event Review Committee, so please plan accordingly.

Park & Facility Rentals

Parks and facilities rentals are managed through the Recreation Department, not through Special Events. If you are interested in renting a park pavilion or a town facility for private use, please visit the Facilities and Use Rentals page for more information.

Fees

  • Application Fee: $25, except for block parties
  • Annual Vendor Fee: $25 per vendor 
    • Note: Vendor must also obtain a business license. 
  • Daily Park Rental: $100
    • Note: A Special Event Park Rental does not include the usage of sports field facilities. Applicants will be referred to the "Outdoor/Field Facility Use Guidelines and Procedures."
  • Fencing Rental: $480 for 1,300 feet of fencing
    • Note: If additional fencing is needed, the applicant would need to provide on their own. 
  • Electric Distribution Panel for Temporary Power Rental: $50 a day 
  • Refundable Deposit: $250

 Fill out the Special Events Permit Application.

  1. Eligible for Fee Waiver
  2. Not Eligible for Fee Waiver

The Town recognizes the Communities Activities Commission (CAC) as exempt from special event fees.

Town staff may consider waiving fees, except the Refundable Deposit, if the requesting organization meets the following criteria: 

  • Sponsored by non-profit organizations that have documented Federal 501c3 or 501c6 status; and
  • Directly benefit town supported programs, activities, or facilities; and
  • Supports the local economy